English Unlimited HTL 3, Schulbuch mit Audio-CD und CD-ROM

153 Activities Unit 2, exercise 25; Unit 3, exercise 31b and 34b; Unit 4, ex. 41; Unit 5, ex. 22 How to write a formal or business letter: Note: There is no single standard letter layout for business letters. Many companies have their own style and layout. Although the full block form (all the lines of the document start at the left hand margin) is becoming more and more popular in business communication, any clear and easy to read format is acceptable. Use standard formal language (no contracted forms, etc.) but avoid too long and complicated sentences. Business letters usually contain these parts: Unit 6, exercise 40a How to write a handout: What it is: A handout is something your audience takes away from your presentation to review later. Tell them that there is a handout, so they need not copy down all the information on your slides. Do not give it to them, however, as your audience might be distracted and focus on the handout in front of them rather than your presentation. It may be better to distribute handouts at the end of your talk. Your handout should contain the main points of your talk and should not be longer than one page. It should include graphics, references and links to further reading material rather than just the text of your slides. If relevant, add your contact details – usually, your email address. Language: If you have to use technical terms or names with unusual spellings in your presentation, make sure they are on your handout. Layout: Give your handout the same title as your presentation and keep to the same structure. If you want your audience to take notes during your presentation, leave some space between your main points. In this case you will need to distribute your handout before you start talking. Letterhead: usually pre-printed on company stationery; gives the sender’s contact details. Inside address: the number of the house precedes the name of the street. In Britain the postal code is the last item of the address while the American zip code goes after the name of the town or state. Reference line: shows initials of the person dictating the letter and the typist and / or order number. Date: the easiest and most modern way to write a date is this: 1 May 2014 ; besides, you avoid misunderstandings arising from the fact that in the USA the month precedes the day ( 5/1 ) whereas in the UK the day precedes the month ( 1/5 ). Attention line: indicates that the letter is addressed to a particular person in the company. Salutation line: in British English, salutation line and complimentary close are linked. If you use personal names ( Dear Mr Tomlin, Dear Mrs Smith, Ms Young ), the correct way to sign off is Yours sincerely . An impersonal address ( Dear Sir /Madam ), is followed by Yours faithfully . The salutation line ends with a comma or no punctuation mark in British usage ( Dear Sir /Dear Madam, ) while in American English a colon is used ( Gentlemen: ). To whom it may concern is often used as a form of address if the writer is not sure to whom their text is addressed. It can be a header for reference letters or doctor’s certificates. In some cases it replaces the German word ‘Bestätigung.’ Subject line: can go before or after the salutation; it should be underlined or in bold print. Body: The body of a letter starts with a capital letter ( Dear Madam, Thank you … ). Unless it is very short, the body must be structured into paragraphs. Complimentary close: see salutation line . In American usage, letters can also close Yours truly . Position in the company: … of the person signing the letter. Enclosure notation: Enc., Encl. or Enclosure(s) Distribution notation: cc means that copies are sent to (an)other person(s). Nur zu Prüfzwecken – Eigentum des Verlags öbv